Despatch Model RFD2-19-2E2(SST) Oven del to MN DOT

The Minnesota Department of Transportation (MN DOT) District 6 in Rochester is seeking bids for a Despatch Model RFD2-19-2E2(SST) thermal processing oven to be delivered to their facility at 2900 48th St NW Rochester, MN 55902. The procurement involves a single 19 cubic foot industrial cabinet oven with specific technical requirements, including a work chamber measuring 36.5 x 25 x 37 inches, heaters with fast-response open coils, and power ratings of 12kW for RAD and 16kW on 240/480, 3-phase power. A critical requirement is a programmable controller that allows independent control of oven heat and fan functions. The bid solicitation was posted on March 21, 2025, with bid responses due by 1:00 PM Central Time on April 4, 2025, and a planned delivery date of April 9, 2025. Potential bidders must be registered in the SWIFT Supplier Portal and must submit their proposals through this system, with no alternative submission methods accepted. The base lead time for the oven is 8-9 weeks, with potential additional engineering and sourcing time of up to 2 weeks depending on factory loading.

The procurement emphasizes diversity and inclusion, encouraging participation from small businesses, businesses owned by racial minorities, women, people with substantial physical disabilities, veterans, and businesses located in economically disadvantaged counties. The state offers potential vendor preferences, including a veteran-owned business preference of up to 12% on state procurement, with specific certification requirements through the Office of Equity in Procurement or US Small Business Administration verification. While no specific incumbent vendor is mentioned, the contract includes comprehensive warranty provisions covering parts and materials for five years on oven heaters with temperatures below 650F, two years on temperature controllers, and one year for other components. The solicitation reserves the right to award to a single or multiple responders based on what serves the state's best interests. Vendors can offer prompt payment discounts ranging from 1-5% depending on payment terms, and must specify their delivery timeframe after receipt of order. Although a precise budget range is not explicitly stated, the sample contract indicates a unit pricing structure with all associated costs, including delivery, transportation, duties, permits, and taxes, to be included in the base price.