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The City of Winter Park is requesting qualifications for a design-build team to remodel an existing Parks Department equipment storage building into a columbarium facility serving Palm Cemetery, with proposals due July 7, 2026 at 10:00 a.m. The design-builder must be licensed to perform professional engineering services in Florida, in business under the current firm name for a minimum of three consecutive years, and free from arrears or defaults with the City.

The scope encompasses design, site preparation, foundation work, demolition, construction, landscaping, and permitting to maximize niche units for cremated remains through interior and exterior improvements. The total project budget is $1.9 million (maximum), covering all design, permitting, engineering, demolition, site preparation, reconstruction, and construction services. The contract term is twenty-two consecutive months from the date of execution or until project completion, whichever occurs first. Substantial completion is required within 245 calendar days from Notice to Proceed, with liquidated damages of $1,000 per day for delays and final completion required within 30 days thereafter.

This is a two-step competitive process. Step One evaluation focuses on qualifications and experience of key design personnel (35 points), designer past performance (30 points), firm's current and projected workload capacity (25 points), and financial stability assessed via Experian Financial Stability Risk Score (10 points). Shortlisted firms advance to Step Two for technical and price proposals based on a Design Criteria Package to be issued separately. Upon award, the successful respondent must provide performance and payment bonds equal to 100 percent of the annual contract price.

Questions are due June 25, 2026. An optional non-mandatory selection committee meeting is scheduled for July 22, 2026. The City reserves the right to negotiate both technical and price proposals and to reject any or all proposals.