DES-26-38003 Sodium Permanganate

The Town of Culpeper, Virginia is requesting bids for sodium permanganate (20% solution) under ITB DES-26-38003, with bids due October 6, 2026 at 2:00 p.m. The estimated annual consumption is 7,500 gallons across two delivery methods: tote delivery (four 250-gallon totes, approximately 1,000 gallons annually) and bulk tanker delivery (2,500–3,000 gallons per delivery, approximately 3,000 gallons annually).

All chemicals must be NSF60-certified and shipped with current Safety Data Sheets. Deliveries must reach the Water Treatment Plant at 816 Woodview Road and the Wastewater Treatment Plant at 15108 Service Lane in Culpeper within seven days of request. The contractor is responsible for offloading chemicals and removing empty totes.

Pricing must be submitted net, F.O.B. destination with all transportation and handling charges prepaid by the contractor. Prices remain firm for the contract period. Award will be made to the lowest responsive and responsible bidder.

The initial contract term is one year with provisions for renewal on an annual basis for up to three additional one-year periods. Contract renewal requires vendors to provide price-increase notification at least three months prior to the anniversary date; failure to notify results in continuation at prior-year pricing.

Vendors must maintain comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance at statutory limits, and comprehensive automobile liability at the same limits. The Town must be named as an additional insured on all liability policies except workers' compensation. The Town is exempt from state and federal taxes and will cover chemical supplies through alternative sources if the vendor fails to deliver timely, with the contractor liable for the price difference plus 25% collection costs and 10% annual interest if unpaid after 30 days.