Dept of Corrections Website Redevelopment and Maintenance

The South Dakota Department of Corrections (DOC) is seeking a vendor to comprehensively redevelop and maintain its public-facing website and internal intranet site through a Request for Proposal (RFP) issued on May 30, 2023. The primary deliverables include designing, coding, and populating a responsive internet and intranet website application with a new content management system (CMS), focusing on enhanced navigation, searchability, and user experience. The project requires the selected vendor to work closely with DOC and the Bureau of Information and Telecommunications (BIT) to meet stringent technology and security requirements throughout all development stages. Key objectives include creating a meaningful digital platform that connects users with informational content and developing an internal staff communication tool. The proposal requires detailed system diagrams, risk assessments, and security scans, with an initial project launch date of October 6, 2023. Proposals are due by June 9, 2023, and all questions must be emailed exclusively to Danna.Humig@state.sd.us. Evaluation criteria will likely include technical capabilities, security compliance, design quality, and pricing, though the specific weighting is not explicitly detailed in the available documents.

The RFP does not explicitly outline set-aside designations or restrictions for specific enterprise types, suggesting the procurement is open to a broad range of qualified technology vendors. The contract structure includes an initial three-year term following the launch date, with the option to renew annually for up to three additional years, providing potential long-term engagement for the selected vendor. While no incumbent vendor is mentioned, the project requires integration with existing Microsoft technology stack and compatibility with state IT infrastructure. The RFP indicates the vendor must provide hosting flexibility, allowing the solution to be hosted either on state servers or by the vendor, with comprehensive security and technical requirements. Although specific budget ranges are not disclosed, the complexity of developing both public-facing and internal websites, including a new CMS, suggests a significant technology investment. The project's scope, which includes responsive design, user testing, maintenance, and ongoing support, implies a substantial contract value commensurate with the comprehensive digital transformation effort.