Dept. of Transportation DLO - Mt. Holly

The North Carolina Department of Administration, State Property Office, Leasing Section is issuing Request for Proposal #36-502 on behalf of the North Carolina Department of Transportation Division of Motor Vehicles to secure approximately 2,271 net usable square feet of office space in Mt. Holly, Gaston County. The procurement seeks leased office space to accommodate the Division of Motor Vehicles' local operations, with occupancy required by July 1, 2026 or as soon thereafter as possible, and an initial lease term of five years with renewal options desired. Proposals must include comprehensive specifications addressing space arrangement, electrical and telecommunication infrastructure, parking (15 clientele spaces and 5 employee spaces), HVAC systems, utilities, janitorial services, maintenance standards, and facility modifications. Proposers must submit annual per square foot rental rates on a net square footage basis, either with or without utilities and janitorial services, with the State applying standard adjustment factors of $1.50 per square foot for utilities, $1.00 per square foot for janitorial service, and $0.17 per square foot for water and sewer to proposals excluding these services. Annual rental rate increases must be determinable and may not include uncapped adjustments such as Consumer Price Index escalations. The proposer must bear all costs for partitions, demolition, upfitting, building and grounds maintenance, property taxes, insurance, and common area maintenance. Electronic proposal submission through the North Carolina eProcurement Electronic Vendor Portal is required by 4:00 PM ET on May 4, 2026, with site visits potentially conducted following the proposal closing date and a proposers' meeting required if initial proposals exceed $150,000 in annual rent, at which time selected proposers must submit lowest price proposals.

The State encourages participation by Historically Underutilized Businesses (HUBs) and may provide preference to proposals involving buildings with historic, architectural, or cultural significance. Lessors are responsible for providing all partitions and upfitting at their own expense, maintaining the building and grounds, ensuring compliance with North Carolina Building Code and Americans with Disabilities Act standards, and responding promptly to repair requests, with lessor performance records potentially affecting future leasing decisions. No incumbent vendor or current contractor information is identified in the solicitation documents. The RFP does not specify an explicit budget range or award value, though the State's standard adjustment factors and requirement for annual per square foot pricing suggest the anticipated annual rental cost for approximately 2,271 square feet will be evaluated on a cost-competitive basis. Organizations responding to this procurement should be prepared to demonstrate their ability to meet the State's facility requirements, maintenance standards, and lease terms while potentially benefiting from HUB designation consideration or historic property preference factors.