Dept. Of Agriculture - General Services - Annual Agreement - HVAC Parts

The Alabama Department of Agriculture and Industries is seeking bids for an annual as-needed agreement covering HVAC parts for seven Trane air handler units at the Richard Beard Building, 1445 Federal Drive, Montgomery, Alabama, with responses due October 27, 2026. Suppliers must submit electronically through Alabama Buys, and the awardee's parts must be compatible with the specified Trane models and serial numbers. The source names no set-aside or preference program.

Pricing is quoted as a percentage markup on repair parts, with shipping entered as zero because costs are unknown. The contract valid period runs November 1, 2026, through September 30, 2027. The agreement may be renewed annually by written agreement of both parties, up to a total contract cost of $25,000 including renewals or a total time period of five years from the effective date, whichever the source states as the limit. The state reserves the right to conduct cost realism and price reasonableness analysis and may approve price escalation not exceeding 5% of annual contract cost if justified by industry-specific indices or CPI data.

Suppliers must be registered in Alabama Buys and comply with state requirements, including E-Verify enrollment for employees working in Alabama, sales tax certification under Act No. 2006-557, and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. All products are subject to state inspection and acceptance under the Universal Commerce Code before payment. Bidders needing submission help may contact the Alabama Buys Helpdesk at (334) 353-0700. The point of contact is Gary Lovelady at (334) 240-7149.