Dept. of Agriculture - Elba Lab - HVAC Maint. Repairs / Parts

The Department of Agriculture in Alabama is seeking an annual agreement to provide HVAC maintenance, repairs, and parts for the J.B. Taylor Regional Poultry Diagnostic Laboratory located in Elba, Alabama. The contract period will be from October 1, 2024 through September 30, 2025. Vendors must be able to directly access the existing Trane software controls and submit their quotes through the Alabama Buys portal. The solicitation requires pricing for HVAC maintenance services, including regular hourly rates, overtime/after-hours rates, and parts costs. The laboratory has specific HVAC equipment that includes two split systems, one indoor modular climate changer air handler, one air-cooled chiller series R, and one 20-ton convertible air handler. Vendors must submit their quotes by September 9, 2024 and will be evaluated on their ability to meet the technical specifications and provide competitive pricing.

The solicitation is open to all qualified vendors, and there are no set-aside designations or restrictions on the types of organizations that can respond. The State of Alabama has not identified any incumbent vendors or current contractors for this work. Vendors will be required to comply with the State's standard terms and conditions, including registering in the Alabama Buys portal, submitting questions through the Supplier Portal, and agreeing to the State's confidentiality, indemnification, and other contractual requirements. The State reserves the right to conduct cost and price analysis to ensure the reasonableness of any awarded contract.