Department of Forestry Headquarters Janitorial Services

The Virginia Department of Forestry is soliciting sealed bids for routine and periodic janitorial services at its headquarters, with a mandatory prebid conference on November 2, 2026 at 11:00 a.m. at the facility and bids due November 17, 2026 by 2:00 p.m. local time. The Department encourages participation from small, women-owned, and minority-owned businesses certified by DSBSD, with a statewide goal of 42% of purchases from small businesses. This is a participation encouragement, not a set-aside, and all bidders must submit a Small Business Subcontracting Plan.

The contractor must furnish all labor, supervision, and transportation at 900 Natural Resources Drive, Suite 800, Charlottesville, Virginia. Daily cleaning runs Monday through Friday, 6:00 p.m. to 11:00 p.m., supplemented by weekly, monthly, quarterly, semi-annual, and annual tasks covering offices, meeting rooms, corridors, reception areas, restrooms, breakrooms, stairs, elevators, and entrance zones. Exterior window cleaning is priced separately, and additional services are priced at hourly rates when requested. Bidders must be eVA registered, comply with E-Verify, maintain background checks for all staff, and submit a staffing plan identifying the site supervisor.

Qualifications require at least three years of commercial janitorial experience and four references from similar-sized office facilities, with government references preferred. Required insurance includes workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit.

Bidders submit all-inclusive monthly rates for routine service covering the 12-month initial term. Award goes to the lowest responsive and responsible bidder based on net prices. The contract runs from ratification through November 20, 2027, with four optional one-year renewals. Payment is due 30 calendar days after invoice receipt or receipt of services, whichever is later.

Addendum 1 is attached to the opportunity. Inquiries go to Thomas Baumann, Procurement Officer, at thomas.baumann@dof.virginia.gov.