Department Of Agriculture & Industries - General Services - Annual Agreement - HVAC Maintenance Repairs

The Alabama Department of Agriculture and Industries is requesting an annual agreement for HVAC maintenance and repairs at the Richard Beard Building, Montgomery, with proposals due September 14, 2026. Aaon equipment certification is a mandatory eligibility requirement — the supplier or technician must be certified to service Aaon equipment, and the department reserves the right to request documentation prior to award.

The scope covers maintenance and repair service calls, regular hourly maintenance rates, overtime and after-hours hourly rates, and parts and shipping (to be entered as zero, as costs are unknown). The equipment is a single Aaon Outdoor Air Unit, Model RN-025-3-0, located at 1445 Federal Drive, Montgomery, AL 36107. The service period runs October 1, 2026 through September 30, 2027, with annual renewal options available for up to five years from the effective date.

The contract total is not to exceed $25,000. Bidders must propose pricing for service calls, regular hourly rate, overtime and after-hours hourly rate, and parts (if applicable). The state reserves the right to conduct cost realism and price reasonableness analyses and may request written proof of qualifications, including manufacturer reseller authorization and certificates of insurance prior to award.

Suppliers must submit responses electronically through Alabama Buys and should register on the platform before the close date. Awardees must comply with Alabama procurement requirements, including E-Verify enrollment verification for in-state employees and acceptance of multiple electronic payment methods (state credit cards, P-cards, EFT) at no additional cost. The point of contact is Gary Lovelady at (334) 240-7149.