Department Of Agriculture - General Services - Annual Agreement - HVAC Maintenance Repairs - Trane Equipment

The Alabama Department of Agriculture and Industries is requesting an annual agreement to provide HVAC maintenance and repair services for seven Trane indoor WSHPs at the Richard Beard Building, Montgomery, with proposals due September 14, 2026. Suppliers must be Trane-certified; the Department reserves the right to request documentation verifying supplier or technician certification.

The service scope covers preventive maintenance, emergency service calls, regular and overtime/after-hours labor rates, and parts and shipping (priced at zero as costs are unknown). The service period runs October 1, 2026, through September 30, 2027, with an annual renewal option extending up to five years total. Performance is at 1445 Federal Drive, Montgomery, Alabama.

The contract cost does not exceed $25,000 annually. Pricing must be submitted for service calls, regular hourly rate, overtime and after-hours hourly rate, parts, and shipping costs through the Alabama Buys platform. The State reserves the right to approve annual price increases up to 5 percent if justified by documented material, labor, or other component cost increases and supported by industry-specific evidence.

All suppliers must register in Alabama Buys and certify compliance with Alabama state law requirements, including non-collusion, non-debarment status, E-Verify enrollment where applicable, sales tax compliance, and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. The State retains the right to cancel for convenience with practical notice. Contact: Gary Lovelady at (334) 240-7149 or Alabama Buys Helpdesk at (334) 353-0700.