Department Of Agriculture - Elba Lab - HVAC Inspection

The Alabama Department of Agriculture and Industries is requesting quotes for quarterly and annual inspections of Trane HVAC equipment at the J.B. Taylor Regional Poultry Diagnostic Laboratory in Elba, Alabama, with quotes due September 14, 2026. Supplier must be certified to work on Trane equipment and provide documentation of certification upon request — a mandatory capability filter.

The scope comprises inspections of four specific Trane units: a split system (model 2TTA2048A3), indoor modular climate changer air handler (model MCCB025AGE), air-cooled chiller series R (model RATAA090AYQ), and 20-ton convertible air handler (model TWE090300). Quarterly inspections include unitary visual equipment inspection, supply fan and motor inspection, delta T checks, condenser coil checks, physical fan checks, electrical inspection, output temperature checks, filter inspection with notification if filters are dirty, and performance reporting. Annual inspections include unitary visual equipment inspection, leak testing, condenser coil checks, coil cleaning with solution, electrical inspection, filter inspection with notification, and performance reporting.

The contract not-to-exceed value is $25,000 for the service period October 1, 2026 through September 30, 2027, with an option to renew annually by mutual written agreement up to a total of five years from the effective date. Suppliers must be registered in Alabama Buys and submit questions through the Supplier Portal. Payment is electronic. The State reserves the right to conduct cost realism and price reasonableness analyses and to cancel for convenience with reasonable notice. E-Verify enrollment verification, sales tax compliance certification, and compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act are required statutory conditions. Contact Gary Lovelady at (334) 240-7149 or the Alabama Buys Helpdesk at (334) 353-0700.