Department Of Agriculture - Elba Lab - Annual Agreement - HVAC Repairs & Maintenance - Trane Equipment

The Alabama Department of Agriculture and Industries is requesting an annual agreement for HVAC maintenance and repairs at the J.B. Taylor Regional Poultry Diagnostic Laboratory in Elba with bids due September 14, 2026. Trane equipment certification is mandatory — the supplier or technician must be certified to work on Trane equipment and may be required to provide documentation verifying that certification.

The scope covers preventive and corrective maintenance for four specific Trane units: a split system (Model 2TTA2048A3), an indoor modular climate changer air handler (Model MCCB025AGE), an air-cooled chiller series R (Model RATAA090AYQ), and a 20-ton convertible air handler (Model TWE090300) at 495 State Road 203, Elba, AL 36323. Bidders submit pricing separately for service calls, regular hourly labor rates, overtime and after-hours hourly rates, parts, and shipping; parts and shipping costs are entered as zero as actual amounts are unknown.

The service period runs October 1, 2026, through September 30, 2027. The total annual contract cost does not exceed $25,000, with potential renewals up to a maximum of five years from the effective date. The State reserves the right to conduct cost realism and price reasonableness analysis and may request supporting documentation including manufacturer reseller authorization and certificates of insurance prior to award.

Suppliers must be registered in Alabama Buys, comply with all state certifications, enroll in E-Verify if employing staff in Alabama, and maintain sales tax registration. Gary Lovelady at (334) 240-7149 is the point of contact; general procurement assistance is available through the Alabama Buys Helpdesk at (334) 353-0770.