Department Of Agriculture - Annual Agreement - Elba Lab - Walk-In Cooler Maintenance & Repairs

The Alabama Department of Agriculture and Industries is seeking an annual agreement for maintenance and repairs on a walk-in cooler at the J. B. Taylor Regional Veterinary Diagnostic Laboratory in Elba, Alabama, with proposals due September 23, 2026. The supplier must be certified to work on Nortake Laboratory Walk-In Coolers and may not subcontract the maintenance and repairs work.

The scope covers routine and emergency maintenance and repairs to the Nortake KODF77812 unit, including door gaskets, fans, motors, condensers, and related components. The service location is 495 State Road 203, Elba, AL 36323. The service period runs October 1, 2026 through September 30, 2027.

Pricing is structured as labor hourly rate, service-call and travel fees (with mileage included), manlift rental hourly rate, parts cost with percentage markup, and shipping cost (noted as zero due to unknown expenses). The contract carries a not-to-exceed total cost of $25,000 for the annual term. Price escalations may be considered during performance if material, labor, or other cost components increase, provided increases do not exceed industry-specific price indices or the Consumer Price Index and cannot exceed 5 percent of the annual contract cost.

The contract may be renewed annually by written agreement of both parties, with a maximum total term of five years from the effective date. Suppliers must register in Alabama Buys and respond electronically through the Public Solicitation site. The State of Alabama is exempt from sales tax. Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, provide E-Verify documentation prior to award if employing workers in Alabama, and certify compliance with Alabama sales tax collection and remittance requirements. Contact Gary Lovelady at (334) 240-7149 or the Alabama Buys Helpdesk at (334) 353-0700 for submission assistance.