Department Of Agriculture - Animal Industry - USA Herds Support and Maintenance

The Alabama Department of Agriculture and Industries is soliciting sole-source quotes for USA Herds annual software maintenance and problem resolution, including 18 support hours, plus USA Herds hosting services, with responses due October 28, 2026. The purchase completes the transition and migration of data from USA Herds to Trace First Core One for the department's Animal Industries Division at 1445 Federal Drive, Montgomery, Alabama. The notice is tagged to Mobile County (FIPS 01097).

Service period runs October 1, 2026 through November 30, 2026. Both line items, the annual maintenance and support and the hosting services, are priced by the supplier. The attached Quick Quote terms allow the contract to be renewed annually by written agreement of both parties, up to a total contract cost of $25,000 or a total term of five years from the effective date. Price increases during performance may be considered if justified but cannot exceed 5 percent of annual contract cost. The state reserves the right to conduct cost realism and price reasonableness analysis on all bids.

Suppliers must register in Alabama Buys and submit responses electronically. Bidders must certify compliance with Alabama sales tax registration and remittance requirements under Act No. 2006-557, and foreign entities must register with the Alabama Secretary of State before transacting business in the state. Suppliers employing one or more employees within Alabama must verify E-Verify enrollment, with documentation due within five calendar days of notification or face bid rejection. Suppliers must also certify to debarment and suspension requirements. Questions go to Pam Thomas at (334) 240-7253, and bidders needing submission help may contact the Alabama Buys Helpdesk at (334) 353-0700.