Dental Supplies and Equipment Wytheville Community College

Wytheville Community College, through the Virginia Community College Shared Services Center, is soliciting bids for dental supplies and equipment via a quick quote procurement process. The specific procurement involves 38 kits of the Aeropro Cordless Prophy System Basic Kit, which includes a motor component, autoclavable outer sheath, charging station, stand, and 500-count box of barriers. The solicitation requires electronic submission through the eVA eProcurement system, with all bids due by August 1, 2024, at 2:00 PM local time. Delivery of the equipment is mandated by August 23, 2024, to Wytheville Community College. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation criteria focusing on meeting technical specifications, pricing, and delivery capabilities. Vendors must provide firm unit pricing that includes transportation and delivery, and the Commonwealth reserves the right to determine product equivalency and reject any bids.

The procurement is specifically set aside for DSBSD-certified micro and small businesses, with priority given to women-owned and minority-owned businesses that have received certification by the bid due date. If no responsive bids are received from the set-aside categories, the contract may be awarded to larger businesses. The awarded contract is with Darby Dental Supply LLC for a total value of $17,736.95, which represents the lowest bid among the 10 active suppliers that submitted proposals. The pricing range for submitted bids varied from $17,736.95 to $43,130.00. Vendors must be registered in the eVA system and are subject to vendor transaction fees. Payment terms stipulate that compensation will be made within 30 days of receipt of a valid invoice and verification of satisfactory goods receipt. The contract includes standard warranty provisions, and the Commonwealth maintains the right to reject any and all bids.