Density Gauges Troxler 3440 Legacy/InstroTek Xplorer 2 3500

The Michigan Department of Transportation (MDOT) Contract Services Division issued a Request for Quote (RFQ 240000000073) on November 8, 2023, for the procurement of five surface moisture nuclear density gauges, specifically either Troxler 3440 Legacy or InstroTek Xplorer 2 3500 models. Each unit must be equipped with an 8-inch rod with 2-inch increments and standard accessories including reference standards, drill rods, rod extraction tools, scraper plates, AC and DC chargers, quick reference cards, locks, operator's manuals, and two extra battery packs per gauge. Bidders must be either the actual manufacturer or authorized by the equipment manufacturer to provide service, repairs during the warranty period, and technical guidance, and all pricing must be submitted on Schedule B as firm quotes with F.O.B. Destination terms including all shipping costs. The contract will be awarded to the responsive and responsible bidder offering the lowest price while meeting all mandatory minimum requirements and technical evaluation criteria. The deadline for bidder questions was November 13, 2023, with answers to be posted November 15, 2023, and bid submissions were due by 3:00 p.m. Eastern on November 20, 2023. Equipment delivery is expected within 90 calendar days after receipt of order to the Construction and Technology Building in Lansing, Michigan between 8:00 a.m. and 3:30 p.m. EST.

The State reserves the right to consider qualified disabled veteran/service-disabled veteran-owned business (QDV/SDVOB) status and prior performance with the State when making award decisions, though no specific set-asides are designated for these categories. MDOT is offering a trade-in and disposal allowance for five existing Troxler 3440 gauges that will be picked up at no cost to the State, with the net price after the trade-in allowance to be considered in determining the lowest bid. Bidders must complete the Vendor Questions Worksheet and Schedule A (Statement of Work), accept the standard Michigan State Contract Terms in full, or submit written exceptions with detailed explanations. Payment will be made via Electronic Funds Transfer (EFT) within 45 calendar days of invoice receipt or final acceptance of deliverables, whichever is later. The RFQ document does not specify a total contract value or budget range, though the scope involves procurement of five units of specialized equipment with associated accessories and technical support requirements. All bid responses become public record immediately upon receipt, and the State reserves the right to disqualify bidders, discontinue the RFQ, or reject all bids for any reason.