Dell Powervault ME5084 Hardware and 3-year Dell Support

Dane County, Wisconsin, issued a Request for Bid (RFB) for Dell PowerVault ME5084 Hardware and three-year Dell Support services with a posting date of March 6, 2026, and a response deadline of April 3, 2026, at 2:00 p.m., with vendor questions due by March 23, 2026. The procurement requires two Dell PowerVault ME5084 3.5" storage arrays configured with four ME5 25Gb iSCSI SFP28 4-port controllers, two RAID adapters, 72 Dell 7.68TB SSDs, 96 Dell 24TB HDDs, two 5U rail kits, custom configuration and testing services, two PDU power cords, two serial cables, and remote installation assistance, with all pricing to be all-inclusive of labor, materials, delivery, and associated costs. Bidders must be Dell Outlet Platinum Authorized Distributors or Resellers offering Dell Outlet or Dell-certified recertified equipment, with current authorization documentation within the last 12 months, and must provide service tags and serial numbers for major components prior to shipment and 30 days of dead-on-arrival coverage from delivery. The contract term commences upon written acceptance of the completed equipment installation, with the three-year Dell ProSupport service beginning at that time and expiring three years thereafter unless mutually extended. Submissions must be made electronically through the County's eProcurement Portal at https://procurement.opengov.com/portal/countyofdane, and the County reserves the right to conduct site inspections upon request, accept or reject any or all bids, and negotiate terms with the highest-scoring responsive and responsible bidder.

Dane County applies local vendor purchasing preferences under Ordinance 25.08, permitting locally-based and owned vendors within 15% of the low bid, locally-operated vendors within 10%, and non-locally-operated vendors within 5% to match the low bid price, and additionally offers local content preferences for goods manufactured or produced in Dane County (up to 15% price preference), the surrounding region (up to 12.5%), or Wisconsin (up to 10%). All vendors must comply with fair labor practice certification requirements and carry comprehensive insurance including commercial general liability of at least $1,000,000, workers' compensation at Wisconsin statutory limits, and environmental impairment liability. No specific incumbent vendor or award value has been identified in the solicitation documents, though the County has not published budget ranges or values for this procurement opportunity.