Dell 3 Node VMware VVF VSAN Cluster

Dane County, Wisconsin is requesting bids for a Dell 3-node VMware VVF vSAN cluster, with proposals due August 20, 2026 at 2:00 p.m. Vendor questions are due August 11, 2026 at 4:00 p.m., with County responses by August 14. Local vendor purchasing preferences apply: locally based and owned vendors may match bids within 15%, locally operated vendors within 10%, and non-locally operated vendors within 5%. Local content preferences also apply, with Dane County-made goods eligible for up to 15% price preference, regionally made up to 12.5%, and Wisconsin-made up to 10%.

Bidders must be Dell Direct or a Dell Outlet Platinum Authorized Distributor and must provide documentation of current authorization status. This authorization requirement is a capability filter. The scope comprises three identical hosts, each with a single-socket CPU with a minimum of 16 physical cores, 128 GB RAM, two 1.92 TB NVMe drives for vSAN storage, two SSD drives with hardware RAID 1 for OS/boot, three dual-port Intel 25 GbE SFP28 interfaces, one dual-port Intel 10 GbE interface, iDRAC Enterprise remote management, standard sliding rack rails with cable management arms, dual hot-plug redundant power supplies, and a minimum three-year Dell manufacturer warranty with next business day onsite service support. Equipment may be new or Dell Recertified, with recertified items clearly identified in bid responses.

Pricing must be all-inclusive of labor, delivery, and all associated costs, remaining fixed for the contract term. All proposals must be submitted electronically via the County's eProcurement Portal. Vendors must carry commercial general liability insurance at $1,000,000 per occurrence, commercial/business automobile liability at $1,000,000 each occurrence, environmental impairment liability at $1,000,000 per occurrence, and workers' compensation at Wisconsin statutory limits, with Dane County named as additional insured prior to contract execution. Invoices will be paid within thirty days of delivery, installation, and acceptance.