Deformable Mirrors (UW-MAD) [19-0003]

The University of Wisconsin-Madison is seeking to procure two specialized deformable mirrors through a competitive bidding process for its Department of Biomedical Engineering. The first mirror requires a minimum 7mm clear aperture diameter with 8 actuators, intended for research and animal imaging applications, while the second mirror needs a minimum 13mm clear aperture diameter for human subjects imaging. Both mirrors must feature continuous membranes with 100% fill factor, hysteresis-free actuators, protected-silver coating for wavelengths over 450nm, and a minimum 50-micrometer stroke capability. Bidders must provide comprehensive software drivers, electronic operating manuals, and all necessary cables and accessories for full system functionality. The Request for Bid (RFB) was issued on June 19, 2018, with written questions due by June 22, 2018, and final bids due by 2:00 p.m. Central Daylight Time on June 29, 2018. Submissions must include one hard copy with original signatures and one electronic copy, delivered to the Purchasing Services office in Madison. The University will evaluate bids based on the lowest extended net total price that best serves its interests, with potential consideration of delivery timeliness and a 30-day acceptance testing period.

The procurement encourages participation from Wisconsin-certified Minority Business Enterprises (MBE), Woman-Owned Business Enterprises (WBE), and Disabled Veteran-Owned Businesses (DVB), with specific subcontracting goals of 5% for MBE and 1% for DVB of the contract value. Contractors must provide insurance certificates with a minimum of $1 million coverage for commercial general liability and automobile liability, with the Board of Regents of the University of Wisconsin System named as additional insured. Bidders must certify compliance with various regulatory requirements, including debarment regulations, nondiscrimination provisions, the Anti-Kickback Act, and Wisconsin Executive Order 261 regarding boycotts. The contract is subject to Wisconsin public records law and state procurement regulations, with proprietary information requiring specific designation on form DOA-3027. While no specific budget range is explicitly stated, the procurement involves sophisticated scientific equipment typically associated with significant research investments. Delivery is desired as soon as possible after order receipt, with the University qualifying for governmental and educational discounts that must be reflected in unit pricing.