Decals & Markings

The City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD) is seeking a vendor to provide decals and markings for city vehicles and equipment through an Informal Selection solicitation. The specific procurement involves purchasing 2" tall non-reflective black die-cut vinyl lettering with 3M 180-12 black product adhesive backing, with 25 pieces specified for each line item including various lettering and numbering configurations such as "PASADENA", "PUBLIC WORKS", and numbers 0-9. The contract is scheduled to run from July 1, 2024, to June 30, 2025, with vendors required to confirm ability to deliver materials within 5 business days of order placement to 323 W Mountain Street, Pasadena, CA 91103. Key procurement dates include a question submission deadline of Thursday, June 13, 2024, and a proposal submission deadline of Wednesday, June 19, 2024, at 2:00 pm. Evaluation will be based on the lowest Grand Total Price submitted, with bids to be submitted electronically through the City's eProcurement Portal. Vendors must provide relevant experience documentation and comply with various administrative requirements, including Unique Entity ID submission and potential living wage ordinance standards.

The solicitation appears to have several organizational requirements and preferences that potential vendors must navigate. Contractors must complete various administrative forms, including a Relevant Experience Form documenting up to five similar projects, a Unique Entity ID form, and Affirmative Action forms detailing workforce demographics and equal opportunity employment practices. Local preferences are given to Pasadena residents, and vendors may need to obtain a business license. The procurement is funded by the City of Pasadena and subject to Net 30 payment terms. While no specific budget range is explicitly stated, the living wage ordinance suggests the contract could be valued at $25,000 or more. Vendors must also be prepared to comply with equal employment opportunity provisions and potentially demonstrate diversity in their workforce. The city emphasizes transparency and comprehensive vendor evaluation through multiple documentation requirements, ensuring a thorough selection process for the decals and markings contract.