De-Icing Salt

The City of Bristol, Virginia is requesting sealed bids for approximately 1,000 tons of highway de-icing salt, with bids due July 30, 2026 at 2:00 p.m. EST and public opening the same day at City Hall Council Chambers.

De-icing salt must conform to Virginia Department of Transportation Road and Bridge Specifications for Sodium Chloride. Truck loads must be a minimum of twenty tons. Bidders must quote F.O.B. point and indicate lead time for delivery; the City will evaluate per-ton price, F.O.B. point, and lead time to determine the lowest responsive and responsible bidder.

The initial contract term runs from execution through June 30, 2027, with two optional one-year renewal periods, not to exceed three consecutive years total. The 1,000-ton quantity is approximate and may be increased or decreased; the per-ton price remains firm for the initial term regardless of quantity variance. Price increases may be negotiated only at renewal periods and must be mutually agreed upon.

Contractors must maintain workers' compensation insurance; commercial general liability of $1,000,000 per occurrence and $2,000,000 in the aggregate; and automobile liability of $1,000,000 combined single limit if applicable. Contractors must comply with Virginia State Corporation Commission requirements and provide appropriate SCC registration information or documentation of exemption with the bid.

Questions regarding specifications are due to Nikki Asher at nikki.asher@bristolva.gov by 10:00 a.m. EST on July 13, 2026. Any addenda will be released July 20, 2026. Bids must be submitted as one electronic copy on a USB flash drive plus one original and three paper copies to Nikki Asher, 300 Lee Street, Bristol, VA 24201. Bid prices remain firm and valid through June 30, 2027.