DCY-C-2627-0053Q, 3D Diagnostic Ultrasound Machines - REBID

The Ohio Department of Children and Youth (DCY) is soliciting proposals through Request for Qualifications (RFQ) DCY-C-2627-0053Q for the procurement of 3D diagnostic ultrasound machines, specifically seeking vendors to supply, distribute, train, and support both mobile (cart-based) and stationary ultrasound equipment. This procurement is mandated by Ohio House Bill 96, Section 423.106, which requires the DCY Director to purchase and distribute these machines to eligible Ohio entities that provide free ultrasound services to pregnant women and do not engage in abortion-related activities. Qualified offerors must have a minimum of three years of experience in ultrasound equipment procurement and distribution, demonstrate compliance with FDA and IEC safety standards, and provide comprehensive delivery, installation, initial and ongoing staff training, and maintenance services. The contract term runs from October 31, 2025, through June 30, 2027, with potential one-month and two one-year renewal options. Proposals must be submitted electronically through OhioBuys by November 20, 2025, with technical and cost proposals submitted separately. Evaluation criteria include mandatory requirement verification, a technical work plan scored across supply, distribution, training, and maintenance categories (90 maximum points), and a cost proposal assessment (90 maximum points), with machine delivery required within 12 weeks of order placement and a guaranteed 98 percent equipment uptime.

The RFQ includes specific restrictions on eligible entities, requiring that recipient organizations do not charge for ultrasound services and do not promote, perform, or refer for abortions. The State applies statutory preferences including Buy American (5 percent), Buy Ohio (5 percent), and Veteran-Friendly Business Enterprise (2 percent) considerations. Vendors must carry professional liability insurance with a minimum of $2,000,000 per occurrence. While specific budget ranges are not explicitly detailed, the procurement involves supplying multiple mobile and stationary 3D diagnostic ultrasound machines to DCY-identified sites throughout Ohio. The proposal requires a comprehensive cost summary with firm fixed pricing per machine, encompassing all one-time and ongoing costs. All submitted proposals become State property and will remain confidential until contract award, after which they may be subject to public records requests. The State reserves the right to evaluate proposals based on technical merit and cost-effectiveness, with the ultimate goal of selecting a vendor capable of meeting the comprehensive equipment and support requirements outlined in the RFQ.