DCSD26-003 Metal Roof Repairs at SDES

The Douglas County School District has issued a Request for Proposal (RFP) for metal roof repairs at South Douglas Elementary School, located at 8299 Highway 166, Douglasviille, GA 30135. The project scope encompasses clearing and cleaning the roof, removing and replacing worn or defective parts, resealing components as needed, and removing repair debris, with all work to be completed on a firm fixed-price basis that includes equipment, materials, labor, installation, cleanup, and training. Qualified respondents must demonstrate Georgia business registration, five years of experience in similar projects preferably with public school systems, current liability insurance with minimum $1,000,000 per person/$1,000,000 per occurrence coverage, and workers' compensation insurance with $500,000 limits. The RFP evaluation criteria allocates 15 points for firm history and capability, 25 points for prior experience in similar work, 30 points for quality of solution and implementation plan, 5 points for references, 5 points for respondent location, 5 points for community engagement, and 15 points for cost of proposed services. A mandatory pre-proposal conference is scheduled for September 12, 2025, at 8:00 a.m. (rescheduled to 8:30 a.m. per addendum) at the school site, with written questions due through the Bonfire portal by September 18, 2025, at 2:00 p.m. EST and responses provided by September 22, 2025, at 5:00 p.m. EST. Sealed proposals must be submitted to Douglas County School District Business Services at 11490 Veterans Memorial Hwy, Douglasville, GA 30134, by October 3, 2025, at 2:00 p.m. EST, followed by an evaluation period from October 3-16, 2025, a Board of Education recommendation on November 3, 2025, and implementation plan discussions between November 5-14, 2025, with a purchase order issuance targeted for November 17, 2025.

The RFP documents do not specify any set-aside designations, restrictions on types of organizations that can respond, or preferences for disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. A bid bond equal to five percent of the base bid (excluding alternates), made payable to the Douglas County Board of Education and issued by a surety authorized to do business in Georgia, is required from all respondents. The contract period extends from the date of award through June 30, 2026, with optional renewal for up to four additional one-year terms subject to funding availability and satisfactory performance. Specific budget ranges or award values are not disclosed in the RFP materials, and respondents are advised that the School District reserves the right to terminate for non-performance with thirty days written notice. For submission inquiries and additional information, interested parties should contact Becky Eigel, Assistant Director of Business Services, at Becky.Eigel@dcssga.org, 770-651-2376, or 770-920-4026 via fax.