DCSD25-017 Annual Bleacher and Basketball Goal Inspections

The Douglas County School District is soliciting bids for annual bleacher and basketball goal inspections and maintenance through Invitation to Bid (ITB) 25-017, covering 14 locations including high schools, middle schools, and the Legacy Arena for the fiscal year from July 1, 2025, through June 30, 2026. The comprehensive scope of work requires detailed annual inspections, including cleaning, hardware tightening, adjustments, lubrication, and repairs across various school facilities. Vendors must provide itemized pricing for each location and service type, along with hourly rates for additional repairs. The bid submission deadline is set for June 11, 2025, at 2:00 pm EST, with an optional pre-bid conference scheduled for May 28, 2025, at 10:00 am. Respondents must be registered to do business in Georgia, possess a minimum of 5 years of experience in similar projects, and comply with specific insurance and immigration verification requirements. Emergency repairs will be billed at one and a half times the standard rate, and material replacements require prior approval from the Facilities Director and will be invoiced at no more than 10% over cost.

The contract may be renewed for up to four additional one-year terms, contingent upon satisfactory performance and funding availability. While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, vendors must meet stringent qualification criteria. The contract allows for comprehensive annual maintenance with potential for ongoing engagement, suggesting a potentially significant opportunity for qualified contractors. Bidders must submit their proposals through the DCSD Bonfire portal, demonstrating a digital procurement approach. Although specific budget ranges are not detailed in the provided documentation, the extensive scope of work covering 14 locations indicates a substantial potential contract value. The district's approach emphasizes thorough vendor qualification, comprehensive service expectations, and a structured procurement process to ensure high-quality maintenance of educational facility infrastructure.