DCR-VSP-Grayson Highlands SP Paving

The Virginia Department of Conservation and Recreation is requesting bids on asphalt paving, improvements, general maintenance, and repairs of approximately 61,750 square feet of existing paved roadways and parking areas through Hickory Ridge Campground at Grayson Highlands State Park, with bids due October 19, 2026, and a mandatory pre-bid conference on October 5, 2026. Attendance at the pre-bid meeting is a prerequisite for bid submission; late arrivals after 11:05 a.m. are prohibited.

Bidders must hold Virginia Department of Professional and Occupational Regulation contractor licenses commensurate with the final project total and demonstrate experience in asphalt paving and surface sealing. The Commonwealth has established a 42% statewide goal for small business subcontracting; all bidders must submit a small business contracting plan, and prime contractors awarded contracts exceeding $100,000 must provide monthly subcontractor payment reporting.

Work scope includes surface preparation, milling, crack filling, pothole repair, tack coat application, and overlay with 2 inches of SM 9.5 surface mix. Contractors must comply with VDOT and DEQ standards and ensure OSHA safety compliance. Work must be completed during one of two windows: November 1 to December 1, 2026, or April 1 to April 30, 2027, during normal business hours (8:00 a.m. to 5:00 p.m. Monday through Friday) with weekend work requiring prior park approval.

Contractors must provide all materials, trained personnel, equipment, and English-speaking supervision; handle all debris removal and legal disposal; and verify project information and measurements before bidding. No portion of work may be sublet without written DCR consent. Bids must remain valid for 60 days from submission and be submitted electronically through eVA by 11:00 a.m. EST on October 19, with virtual bid opening at 1:00 p.m. EST the same day. Written questions are due by 5:00 p.m. on October 5, 2026. The Commonwealth reserves the right to award on a Grand Total basis to the lowest responsive and responsible bidder, reject bids, or delete items as deemed in its best interest.