DCR-Virginia State Park - Kiptopeke State Park - Lumber and Hardware - Cape Charles

The Virginia Department of Conservation and Recreation (DCR) has issued a Quick Quote solicitation (QQ87705) for lumber and hardware materials to be used in volunteer projects at Kiptopeke State Park in Cape Charles, Northampton County. The procurement seeks specific quantities of pressure-treated lumber, including 150 boards of 5/4"x6"x16' beveled edge deck boards, 150 boards of 2"x4"x16', 180 boards of 2"x6"x12', 100 boards of 2"x6"x16', 775 boards of 2"x8"x12', 80 boards of 2"x8"x16', 5 boards of 2"x12"x16', and 10 boards of 4"x4"x16'. Additionally, the solicitation requires hardware items such as 1,000 timber screws, 75 lbs of deck screws, 8,000 ring shank nails, and 1,500 linear feet of wire fencing. The primary objective is to acquire materials for park improvement projects, with a strict delivery requirement by February 28, 2025. Bidders must submit their proposals by February 14, 2025, at 10:00 AM EST, with any questions due by February 12, 2025, at 1:00 PM EST. The award will be made on a grand total basis to the lowest responsive and responsible bidder, with evaluation criteria focusing on complete bid submission, pricing, and ability to meet delivery specifications.

The solicitation includes specific set-aside preferences for disadvantaged business enterprises, with priority given to DSBSD-certified micro businesses for bids under $10,000 and DSBSD-certified small businesses for bids under $100,000, provided their pricing is deemed fair and reasonable. Electronic bid submissions through eVA are preferred, with emailed bids also accepted. Vendor transaction fees will apply at 1%, capped at $500 for DSBSD-certified small businesses and $1,500 for non-certified businesses. The procurement will result in a single purchase order with FOB delivery to the park's maintenance shop, and a forklift will be available for material offloading. Liberty Lumber and Supply Company from Baltimore, MD, was ultimately awarded the contract on February 15, 2025, through a purchase order in the eVA system. While specific budget details are not explicitly stated, the solicitation suggests the project is a one-time purchase for park improvement materials, with payment terms set at net 30 days from receipt of a valid invoice.