DCR - James River SP - Paving Project

The Commonwealth of Virginia Department of Conservation and Recreation is seeking qualified contractors through an Invitation for Bids (IFB-199-VSP-2026-040) to perform asphalt paving improvements, general maintenance, and repairs at James River State Park in Gladstone, Virginia, located in Buchanan County. The project encompasses approximately 45,000 square feet of paving work across four distinct units: Cabin Road, Cabin Parking Areas, Lodge Parking and Walkways, and Logistic Building Parking Area. Work scope includes surface preparation, crack filling, pothole repairs, overlay with 2 inches of SM 9.5 surface mix, and shoulder work, all of which must comply with VDOT and DEQ standards. Contractors must possess a Virginia Class B or Class C contractor license commensurate with contract value and must complete all work during one of two designated work windows: May 26-28, 2026, or June 1-3, 2026, during normal business hours (8:00 AM to 5:00 PM, Monday through Friday, excluding state and federal holidays). The mandatory pre-bid conference is scheduled for 11:00 AM EST on April 13, 2026, at James River State Park Visitor Center, with attendance required for bid eligibility. Sealed bids must be submitted electronically through the eVA Procurement System and received by 1:00 PM EST on April 27, 2026, with virtual bid opening at 2:00 PM the same date. Award will be made to the lowest responsive and responsible bidder based on demonstrated qualifications and compliance with all technical and contractual requirements.

Virginia has established procurement preferences for DSBSD-certified disadvantaged small businesses, including women-owned and minority-owned businesses, with price thresholds of $10,000 for micro businesses and $100,000 for small businesses. All bidders, regardless of size, are required to submit a Small Business Subcontracting Plan with a statewide goal of 42 percent of purchases from certified small businesses. Contractors with more than 50 employees and contract values exceeding $50,000 must register and participate in the E-Verify program. All contractors must maintain workers' compensation insurance, employer's liability coverage of $100,000, and commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate. The contractor is responsible for all materials, equipment, personnel, cleanup, debris removal, and compliance with OSHA and ADA safety standards. While no specific budget range is provided in the solicitation documents, all resulting contracts are subject to the Commonwealth's Required Terms and Conditions, including a 1 percent transaction fee capped at $500 for DSBSD-certified small businesses and $1,500 for other businesses, with payment to contractors required within 30 days of invoice or delivery.