DCR - Falkland Lodge HVAC Equipment Replacement - Staunton River State Park

The Virginia Department of Conservation and Recreation (DCR) is soliciting Quick Quote bids to replace failed HVAC mechanical components at the Falkland Lodge Banquet Hall in Staunton River State Park, with sealed bids due November 6, 2026 at 5:00 PM EST and optional pre-bid site visits on November 5, 2026. Award follows a tiered DSBSD preference: the lowest responsive and responsible DSBSD-certified micro business wins if the bid does not exceed $10,000, or the lowest responsive and responsible DSBSD-certified small business wins if the bid does not exceed $100,000, provided the agency determines the price is fair and reasonable. Otherwise, award goes to the lowest responsive and responsible bidder of any size.

The scope requires removing failed equipment and providing, installing, and commissioning a complete replacement system. Components include one outdoor compressor unit and one indoor air handler, each with a minimum capacity of 60,000 BTU/hr (5 ton) and a minimum SEER rating of 14.0, plus a non-programmable thermostat and a refrigerant line set of at least 30 feet. American Standard and Honeywell equipment is named, with agency-approved equals permitted. The contractor must dispose of removed components under Virginia law, tie into existing electrical and duct systems, and charge and test the new system within three weeks of removal. Bidders must submit product specification sheets and warranty information, hold a valid DPOR Contractor's License, carry Commercial General Liability insurance of $1 million per occurrence and $2 million in aggregate, comply with workers' compensation requirements, and register in eVA. Work must comply with Virginia OSHA standards and the Virginia Uniform Statewide Building Codes.

This is a one-time service contract awarded by Purchase Order on a firm, fixed-price, all-inclusive lump-sum basis. The source does not state a contract value. An eVA transaction fee of 1 percent applies, capped at $500 for DSBSD-certified small businesses and $1,500 for other businesses. Electronic bids through eVA are preferred, with email submissions to Timothy Hatton (timothy.hatton@dcr.virginia.gov) also accepted. Site visit questions go to Collin Moss, Assistant Park Manager, at 757-807-1237. The facility is at 1041 Jones Ferry Trail, Scottsburg, Virginia 24589, and the listed jurisdictions are Halifax County and Schooner Bay CDP.