DCR 828 Project Shade - Holyoke Design and Permitting

The Massachusetts Department of Conservation and Recreation is soliciting proposals for a consultant team to provide site design, engineering, permitting, and bid documents for Project Shade at Holyoke Heritage State Park in Hampden County, with the October 28, 2026 submission deadline now past. The posting names no set-aside, preference, or eligibility restriction.

The team must include civil engineers, structural engineers, landscape architects, and cost estimators. Scope covers shade structures (manufacturer products or design to match existing), site furnishings, accessible routes and pavements, and tree planting. Work includes shaded visitor seating at three locations, shade structures adjacent to existing playgrounds, and native canopy tree planting throughout the park. Deliverables must comply with Executive Order 614 and ADA Title II. Phases include design, permitting, bid services, and construction-phase support, with bi-weekly check-ins and public outreach. Project documentation is expected six months after award, with construction in Fiscal Year 2028.

Pricing uses a consultant fee structure with estimated expenses for travel, permitting fees, and reproduction. Proposals require a letter of transmittal, project understanding, team organization with resumes, a schedule and level-of-effort cost spreadsheet, documentation of three completed similar projects, and three client references. Evaluation criteria are project goals understanding, team qualifications and composition, similar-project experience, schedule feasibility, proposal quality and responsiveness, references, and cost, with no weighting stated.

Questions were due October 14, 2026 at 5 p.m., with answers issued by noon on October 16, 2026. Responses were due electronically via Commbuys by noon on October 28, 2026. Estimated award is December 2, 2026. DCR reserves the right to accept or reject any or all quotes, negotiate with vendors, or cancel the RFP in whole or in part. The contact is Ginna Johnson at DCR, 10 Park Plaza, Suite 6620, Boston, Massachusetts 02116-3978, 857-324-1424, ginna.johnson@mass.gov.