DC-Servers Bid

This Request for Proposal (RFP) #DC421, issued by the Anchor Bay School District (ABSD) in Michigan, seeks to procure and install Domain Controller servers and a System Center Configuration Manager (SCCM) server to replace existing legacy systems. The procurement requires two Dell PowerEdge R440 Rack Servers (or equivalents) configured with dual Intel Xeon Silver 4215 processors, 96 GB minimum memory, and four 480GB SSD drives in RAID5 configuration, plus one Dell PowerEdge R740 Rack Server (or equivalent) with similar processor specifications, 96 GB minimum memory, and six 300GB SAS drives in RAID5 configuration. All equipment must include dual power supplies, dual 10 GbE network ports, and five-year next-day business on-site warranty coverage. The selected vendor will be responsible for complete data and configuration migration from legacy systems, providing 30 hours of training post-SCCM server setup, and delivering a minimum five-year labor and installation warranty with full manufacturer warranty pass-through and 90 days of on-site support. Proposals must be submitted in duplicate by 1:00 PM on Tuesday, May 4, 2021, to the ABSD Administration Office in Casco, Michigan, with public bid opening occurring at the same time and location. Vendors may submit written clarification requests by 12:00 PM on Wednesday, April 28, 2021, and ABSD anticipates awarding the contract by May 12, 2021, with a delivery date of June 30, 2021. All pricing must be provided on a unit cost basis, and proposals must include a complete bill of materials, technical specifications and cut sheets, design diagrams, and executive summary documentation.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular organization types or disadvantaged enterprises. Vendors must submit proof of commercial general liability insurance ($2,000,000 minimum per occurrence), workers' compensation coverage, and motor vehicle liability insurance ($1,000,000 minimum), naming ABSD as additional insured. Required documentation also includes a non-collusion affidavit, Michigan familial relationship disclosure form, Iran Economic Sanctions Act compliance certification, and warranty descriptions. The RFP does not identify any incumbent vendors or current contractors, nor does it specify a budget range or award value. ABSD reserves the right to reject any or all proposals, award to other than the lowest bidder, unbundle and award portions separately, or waive irregularities as deemed in the district's best interest, with all proposal preparation costs the responsibility of the vendor and proposals remaining valid for 90 calendar days.