DBH - Milestone Server Software Installation Services

Lot #1, Round #2 - Open Market The Ohio Department of Behavioral Health (DBH) - Summit Behavioral Helathcare Hospital (SBH) is soliciting dealers for the installation services of the latest version of Milestone Software onto our new servers. DBH currently operates the Milestone video management system across one (1) management server and four (4) recording servers. The management server and one (1) recording server have been identified for replacement and will be upgraded to new hardware. All new hardware will be provided by DBH and will adhere to Milestone's published specifications, please see below. SERVER SPECIFICATIONS MANAGEMENT SERVER

• Operating System
  • Windows Server 2019, 2022, or 2025
  • SQL Server 2016, 2017, 2019, or 2022 supported
• CPU
  • Intel Xeon 6511P
• Memory
  • 32 GB recommended (16 GB minimum)
• Storage
  • RAID1 with two enterprise SSDs, 240 to 480 GB, for OS and logs
  • RAID1 with two enterprise SSDs, 240 to 480 GB, for SQL database
• Network
  • Dual 1 GbE minimum (Currently only one NIC per server is configured by vendor)
  • 10 GbE recommended
• Software Requirements
  • Install .NET 8 Runtime and .NET Framework 4.7.2 before installing Milestone
  • Install latest Device Pack and Legacy Device Pack

RECORDING SERVER

• Operating System
  • Windows Server 2019, 2022, or 2025
• CPU
  • Intel Xeon 6521P or 6724P
• Memory
  • Minimum 32 GB
  • Recommended 64 GB for future growth
• Storage Architecture
  • Requires multiple RAID controllers:
    • RAID1 SSD array for OS
    • RAID10 HDD array for live recording
    • RAID6 HDD array for archive storage
    • NTFS allocation size 64 KB

*Milestone recommends not putting the Recording and Archive Arrays on the same controller. RAID 6 is now Milestone's recommendation over RAID5.

• OS Volume
  • 2 x enterprise SSDs, 240 to 480 GB
• Recording Volume
  • 4 x 2 TB or 4 x 4 TB SAS or NLSAS in RAID10
• Archive Volume
  • 8 x 10 TB (Greater Throughput) or 7 x 12 TB NLSAS in RAID6 (about 60 TB usable)
• Network
  • Dual 1 GbE minimum (Currently only one NIC per server is configured by vendor)
  • 10 GbE recommended
• Software Requirements
  • Install .NET 8 Runtime and .NET Framework 4.7.2 before installing Milestone
  • Install latest Device Pack and Legacy Device Pack

Current Server Configuration: Management Server (10.7.160.5): OS: Server 2016 Standard CPU: Xenon E3-1270 v6 RAM: 16GBs Video_1 (NEW) (10.7.160.6): Device Count: 212 OS: Server 2022 Standard CPU: Xenon Silver 4410Y RAM: 32GBs Recording: 25TB RAID10 (10% Utilization) Archive: 85TB RAID5 (16% Utilization)

• SATA Drives

Video_2 (OLD) (10.7.160.7): Device Count: 138 OS: Server 2016 Standard CPU: Xenon Silver 4116 RAM: 16GBs Recording: 1TB (36% Utilization) Archive: 52.7 TBs (34% Utilization)

• SAS Drives

Video_3 (NEW) (10.7.160.9): Device Count: 96 OS: Server 2022 Standard CPU: Xenon Silver 4410Y RAM: 32GBs Recording: 1TB (36% Utilization) Archive: 86.5 TBs (10% Utilization)

• SATA Drives

Video_4 (NEW) (10.7.160.250): Device Count: 192 OS: Server 2022 Standard CPU: Xenon Silver 4410Y RAM: 32GBs Recording: 25TB (20% Utilization) Archive: 85 TBs (25% Utilization)

• SATA Drives

DBH will provide the updated Milestone licensing that supports the latest available software release. Through this solicitation, we are seeking a qualified supplier to provide professional services to perform the following:

1. Pre-Deployment Planning
   • Review the current Milestone system, Management Server version, SQL location, and licensing needs.
2. Installation and Configuration Install the latest Milestone software version on the two newly procured servers (management server and recording server), ensuring full compliance with Milestone requirements and best practices.
   • Backup Existing Management Server
     • Export the Milestone Management Server configuration. Backup the SQL databases from the existing Management Server.
   • Deploy New Management Server
     • Set up hardware, RAID1 SSD array, BIOS, and iDRAC (if desired).
     • Install Windows Server (2019, 2022, or 2025).
     • Install required runtimes before Milestone installation:
       • .Net 8 Runtime
       • .NET Framework 4.7.2
       • Install SQL Server (2016, 2017, 2019, or 2022).
       • Restore SQL databases.
       • Install Milestone XProtect Expert Management Server components.
       • Install latest Milestone Device Pack and Legacy Device Pack.
       • Import the previously exported configuration.
   • Deploy New Recording Server
     • Configure RAID1 for OS, RAID10 for recording, RAID6 for archive.
     • Install Windows Server.
     • Install .NET 8 Runtime and .NET Framework 4.7.2
     • Install XProtect Expert Recording Server.
     • Install latest Device Pack and Legacy Device Pack.
     • Configure storage using NTFS with 64 KB allocation unit size.
3. System Migration Conduct a complete migration of all configurations, databases, recordings, and functional components from the existing management server and the designated recording server to the new hardware. The vendor will be responsible for validating system integrity and ensuring uninterrupted operational performance during and after migration.
4. Software Upgrades on Existing Servers Upgrade the Milestone software on the remaining three (3) existing recording servers so that all components of the system operate on the latest approved version.
   • Install .NET 8 Runtime and .NET Framework 4.7.2.
   • Upgrade to XProtect Expert 2025 R2.
   • Install latest Device Pack and Legacy Device Pack.
5. Post‑Implementation Verification Perform comprehensive testing to confirm successful installation, migration, and system upgrades across all five servers. The vendor will be responsible for providing documentation of the completed work and confirming full system functionality.
   • Verify connectivity between Management and Recording Servers.
   • Confirm Smart Client access and SQL communication.
   • Test alarms, rules, maps, recording, and archive operations.
   • Perform final acceptance testing.
   • Cut over from the old Management Server.
   • Provide final documentation covering network configuration, RAID layout, SQL details, Milestone system map, and configuration backups.

The selected vendor shall provide all labor, expertise, and related services necessary to complete the installation, migration, and upgrade activities described above. A statement of work (SOW) is required for this solicitation if an SOW is not provided, outlining the above requirements, it may result in disqualification.