Data Center Full-Service UPS Preventive Maintenance and Emergency Response Srv

The City of Jacksonville, Florida is issuing an Invitation to Quote (ITQ 17539-26) for Full-Service UPS Preventive Maintenance and Emergency Response Services at its data center. The solicitation seeks pricing commitments for five line items: Minor UPS Preventive Maintenance Inspection, Major UPS Preventive Maintenance Inspection, Minor UPS Battery Preventive Maintenance Inspection, Major UPS Battery Preventive Maintenance Inspection, and Emergency Response Services (excluding parts). Qualified vendors must demonstrate at least five years of documented experience maintaining UPS systems of 150kW 480V or larger and provide two favorable references supporting their experience. The solicitation opened on January 30, 2026, at 9:10 AM Eastern Standard Time and closed on February 6, 2026, at 4:00 PM. No pre-bid conference or site visit is scheduled. The resulting agreement will be structured as a Blanket Purchase Agreement with an initial two-year term followed by three optional one-year renewal periods, subject to approval by both the supplier and the City. Award will be made on an all-or-none basis to the lowest responsive, responsible bidder, with price serving as the sole evaluation criterion. All pricing must remain firm during the first contract year, with any subsequent price adjustments permitted only based on the Consumer Price Index and documented industry-wide changes, subject to city approval. Freight and delivery costs must be included in the bid price with FOB Destination terms.

Respondents located within Duval County must provide proof of local business licensing to be considered. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are referenced in the solicitation documents. The solicitation does not identify any incumbent vendors, current contractors, or specific existing infrastructure requiring integration with proposed services. Suppliers must maintain comprehensive insurance coverage including general liability insurance of at least $2,000,000 and comply with Jacksonville's Solicitation Silence Policy. All responses must be submitted electronically through the 1Cloud Supplier Portal. The City reserves the right to reject any or all bids, purchase more or fewer than estimated quantities, add or delete items during the contract period, and terminate the agreement for convenience. No budget range or award value has been specified in the available solicitation documents.