Data Center Full-Service UPS Preventive Maintenance and Emergency Response Srv

The City of Jacksonville, Florida is issuing an Invitation to Quote (ITQ) for Data Center Full-Service UPS Preventive Maintenance and Emergency Response Services, with the solicitation opening January 28, 2026 at 3:50 PM and closing February 6, 2026 at 4:00 PM Eastern Standard Time. The procurement seeks pricing commitments for five distinct service lines: Minor UPS Preventive Maintenance Inspection, Major UPS Preventive Maintenance Inspection, Minor UPS Battery Preventive Maintenance Inspection, Major UPS Battery Preventive Maintenance Inspection, and Emergency Response Services excluding parts, with estimated quantities of one unit each ordered on an as-needed basis. Bidders must provide pricing responses for all five line items on an all-or-none basis to be considered for award. Required qualifications include a minimum of five years of documented experience maintaining UPS systems rated at 150kW 480V or larger, and bidders must provide two favorable references confirming this experience. All unit pricing must be firm for the first contract year, with any subsequent escalation or de-escalation limited to documented changes in the Consumer Price Index or industry-wide increases subject to City approval. All unit prices must include freight, delivery, and handling charges to the specified delivery location, and payment terms are net thirty days.

The resulting award will be structured as a Blanket Purchase Agreement with an initial two-year term followed by three optional one-year renewal periods subject to approval by both the supplier and the City. Bidders located within Duval County must provide proof of applicable local business licenses. The City reserves the right to reject any or all bids, purchase quantities exceeding those estimated, add or delete items during the contract period, and terminate the agreement at any time with written notice. No pre-bid conference has been scheduled. The solicitation document does not specify set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges for this procurement, and no specific existing infrastructure integration requirements are identified beyond the UPS systems specifications outlined.