Data Cabling Services (Annual Contract)

Savannah-Chatham County Public School System (SCCPSS) in Georgia is requesting proposals for RFP 22-14, Data Cabling Services under an annual contract, with proposals due September 30, 2021. Addendum #1 has been posted clarifying that the district will supply all cameras and wireless access points; contractors are not responsible for providing these products, and bidders must acknowledge receipt of the addendum on the Proposal Certification Form to avoid non-responsive status.

The scope encompasses data cabling installation and services across district facilities in compliance with the SCCPSS Technology Design Plan. Contractors must meet detailed technical specifications including Category 6 cabling to TIA-568.1-D, TIA-569, and BICSI standards; fiber backbone cabling with SC terminations in the Main Distribution Frame (MDF) room; Intermediate Distribution Frames (IDFs) with maximum 144 data ports per rack; and standardized data drop configurations for classrooms (two Category 6 drops at teacher's desk, four on walls), computer labs, and administrative areas. Installation supervision must be provided by a Registered Communications Distribution Designer (RCDD) certified by BICSI. Cabling must be labeled to TIA-606-A standards and field-tested by Level 3 cable analyzers to verify Category 6 performance. Contractors must provide 15-year manufacturer and performance warranties.

The contract has an initial one-year term with two optional one-year extensions by mutual written agreement. The contractor must maintain comprehensive insurance including Commercial General Liability ($1 million per occurrence / $2 million aggregate), Commercial Automobile Liability ($1 million combined single limit), Workers' Compensation at statutory limits, and Umbrella Insurance ($1 million per claim / $1 million aggregate), with SCCPSS named as additional insured. All goods and equipment must be new with manufacturer's warranty, and labor and products must be guaranteed free of defects for a minimum of twelve months from acceptance. Price increases and fuel surcharges are prohibited during the initial term and any extensions unless expressly authorized.