Cypress Mulch for Fayette County Public Schools (RFQ 26-022-075)

Fayette County Public Schools (FCPS) in Georgia is requesting quotes for the supply and delivery of bagged cypress mulch to multiple locations throughout the school district. The procurement seeks 100% non-CCA cypress mulch in chipped/small grind or playground grade, which will be installed on playgrounds at elementary schools by FCPS Facilities Services. Respondents must provide tailgate delivery and/or forklift delivery options to each facility, with pricing submissions including cost per cubic foot, delivery timeframe in days following purchase order issuance, and total cost per tractor trailer load with forklift delivery included. The RFQ requires submission of a Solicitation Response Form, Reference Form, Cost Proposal Sheet, and W-9 Form, with questions due by 9:00 AM ET on Tuesday, March 17, 2026, and all responses due by 9:00 AM ET on Friday, March 20, 2026. Submissions may be made electronically to Jamie Marrero at marrero.jamie@fcboe.org, by mail, or by hand delivery to Facilities Services at 939 Goza Road, Fayetteville, Georgia 30215. Evaluation criteria include price, warranty, service guarantees, past performance, delivery schedules and methods, and product quality standards—not price alone. The contract term extends from award issuance through December 31, 2026, with automatic annual renewal each January 1st thereafter unless a cost escalation process is initiated, and deliveries must occur during standard FCPS hours of 7:30 AM to 3:30 PM EST, Monday through Friday, excluding school holidays.

The solicitation does not identify specific set-aside designations or restrictions limiting respondent eligibility based on disadvantaged enterprise status or organizational type. No incumbent vendors or current contractors are referenced in the documentation. The awarded contractor will report to Beria Orr, Facilities Supervisor, and must contact end-users at least 24 hours before delivery to confirm delivery date and time; all mulch must be free of debris and contaminants, with pallets shrink-wrapped and designed for four-way equipment entry. Price increases are permitted only after December 31, 2026, and are limited to 10% increases based on documented product cost alone, with minimum 30-day written notice required. No specific quantities are guaranteed, as projects typically occur between March and September based on current projects and budget allocations. The contract allows other Fayette County government entities and local municipalities to purchase from the awarded contract at the same quoted prices.