CVHD Blessing Boxes

The Virginia Department of Health Office of Procurement and General Services is requesting Quick Quote bids for blessing boxes (community library units) for the Centura Health District, with electronic submission through eVA due July 10, 2026 at 4:00 PM. The solicitation is set-aside for DSBSD-certified micro businesses and small businesses, with award priority to the lowest responsive and responsible bidder meeting these criteria if bids are up to $10,000 (micro businesses) or do not exceed $100,000 (small businesses) and are determined fair and reasonable.

The scope comprises 25 blessing box units total, with five units allocated to each of five Central Virginia locations: Amherst, Appomattox, Bedford, and Campbell counties and Lynchburg City. Units are constructed from recycled eco-friendly plastic lumber composite materials with specified dimensions (11.25 inches deep by 18.25 inches wide by 14.25 inches tall at front, sloping to 11 inches at back; external footprint 14.5 inches deep by 20.25 inches wide by 16.75 inches tall at front and 13.25 inches at back), weighing 35 pounds each, and incorporating UV and harsh weather resistance. Each unit includes a black rooftop and mounting system consisting of a 4-inch by 4-inch mounting post (cut into two pieces), a 12.75-inch wide by 5-inch tall post topper, and six 2.5-inch by 1/4-inch lag screws.

Bid prices must be firm unit prices and include all freight, installation, assembly, and related charges with no additional extra charges permitted. Delivery is required within 14 calendar days after receipt of order unless the bidder specifies an alternative timeframe. The contract period runs July 14 through August 31, 2026. All materials and equipment are guaranteed against defects for one year following delivery. Vendor transaction fees apply at 1 percent, capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses. All responses must be submitted as complete single PDF documents through eVA; no email or fax submissions are accepted. Payment is made upon completion of installation, testing, and acceptance in accordance with Virginia's Prompt Payment Act. The contract is subject to cancellation by VDH without penalty upon 60 days written notice and may be terminated by the contractor without penalty after the initial 12 months with the same notice requirement.