Custom design emblems (ad)

The Orange County Interscholastic Athletics Association (OCIAA), through the Orange-Ulster Board of Cooperative Educational Services (BOCES), is seeking competitive bids for custom design championship emblems for the 2025-2026 school year across schools in Orange and Ulster Counties, New York. The Request for Bids (RFB-OUB-02-2026) specifies the procurement of custom patches measuring 4" x 5" with precise design requirements, including a gray yarn background, white felt back, blue outline, blue block lettering, and orange sport-specific emblems. The patches will recognize both Division and League Champions across multiple sports, including soccer, cross country, basketball, baseball, softball, track, golf, tennis, volleyball, skiing, lacrosse, swimming, and wrestling. Bids are due on Thursday, July 10th, 2025 at 2:00 PM, with the contract valid for one year from July 10th, 2025 through July 9th, 2026, and potential options to extend for up to four additional one-year periods. Bidders must submit comprehensive documentation, including samples of requested items, and demonstrate compliance with various certifications such as Iran Divestment Act, non-collusive bidding, and sexual harassment prevention policy.

The procurement appears open to various vendors without specific set-aside designations for disadvantaged enterprises. Vendors must provide all-inclusive pricing with delivery included, and all deliveries must be completed within 30 days of order receipt without additional freight charges. While no minimum order amount is specified, orders below $150 will not be considered. The bid documents indicate that the BOCES reserves the right to award the contract based on lowest price while considering factors like reliability, quality of materials, and conformity with specifications. Pricing for individual emblems varies, ranging from $50 for a downhill skier emblem to $400 for soccer and winged foot emblems. Although the total contract value is not explicitly calculated, the comprehensive nature of the bid covering multiple sports suggests a significant potential award value. The procurement process includes mandatory submission of a W-9 form, indicating standard tax reporting and payment processes will be followed for the selected vendor.