Custom Culvert Trailers

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing Request for Quotations #01A 260508-287 on behalf of the Department of Agriculture, Conservation & Forestry for the manufacture and delivery of two custom culvert trailers with specific technical specifications. The trailers must include a minimum 6-foot tongue length, 6-foot minimum width (maximum 8 feet), 25-foot minimum length (maximum 30 feet), 16 to 30-inch platform height, square steel tubing construction (2"x4" minimum), 3-foot minimum stake height, dual axles with 4,000 lbs minimum payload rating, electric brakes with breakaway system, and comprehensive lighting and safety features. One unit must be delivered to the Department of Agriculture, Conservation & Forestry location in Bangor, Maine, and one unit to the DACF location in Farmington, Maine, with delivery required on an After Receipt of Order (ARO) basis with a minimum of two business days' prior notification. Quotations must be submitted electronically through the State of Maine's Advantage Vendor Self Service (VSS) system by 4:00 p.m. Eastern Standard Time on Thursday, May 21, 2026, and must include unit pricing in dollars, estimated calendar days to delivery, the Bid Cover Page and Responsible Bidder Form, detailed technical specification compliance documentation, manufacturer literature with mechanical drawings and dimensions, warranty information, and equivalency documentation for any non-standard items. Evaluation will be conducted on a best value basis with award to the lowest-priced qualified bidder that demonstrates full compliance with all specifications and requirements, and the State reserves the right to negotiate the purchase of additional units at the bid price for six months following award.

The RFQ does not identify any specific set-aside designations or restrictions limiting the types of organizations that may respond. No incumbent vendors or current contractors are listed in the solicitation materials. All quotations must incorporate shipping charges on a Free on Board (FOB) Destination basis, with the State assuming no responsibility for goods until receipt at the delivery location, and the State is exempt from Federal, State, and local taxes, so quotations should exclude these charges. Bid pricing will remain firm and binding for 180 days from the bid opening date, and rejected or unacceptable deliveries will be returned at the vendor's risk and expense. The procurement may result in awards to one or multiple vendors, and no specific budget range or award value is disclosed in the solicitation materials.