Custom Bus Shelters (UW-MAD) [18-5292]

The University of Wisconsin-Madison is seeking bids for custom bus shelters through a Request for Bid (RFB) issued by its Purchasing Services Department. The procurement is divided into two lots: Lot 1 for delivery with partial assembly and Lot 2 for delivery with complete installation services. The university anticipates purchasing approximately four shelters annually over a three-year contract term, with potential for additional units based on budget availability. Bidders must meet specific mandatory qualifications, including three years of experience providing bus shelters or fabricated aluminum structures, manufacturer authorization, and the ability to provide three client references. The solicitation requires detailed pricing submissions with F.O.B. Destination, Freight Prepaid pricing that encompasses all packing, freight, and insurance charges. Written questions were due by December 8, 2017, with sealed bids required by 2:00 p.m. Central Standard Time on December 19, 2017. While no mandatory bidders' conference or oral presentations are required, the university reserves the right to request product demonstrations or site visits to validate submitted information.

The contract is open to a broad range of potential users, including University of Wisconsin System campuses, Wisconsin state agencies, Wisconsin municipalities, other CIC member institutions, and qualifying non-profit organizations. Contractors must provide comprehensive insurance coverage, including workers' compensation at statutory limits, $100,000,000 in commercial general liability, and $100,000,000 in automobile liability, with the Board of Regents named as an additional insured. Pricing must be firm for the initial three-year contract term, with a specified process for documented price increase requests. Contractors must also offer non-listed, related items from manufacturers' catalogs at a single percentage discount. Payment terms are set at Net 30 days upon acceptance of goods and services meeting all specifications. While specific award values are not explicitly stated, the university's anticipated purchase of four shelters annually suggests a moderate-scale procurement opportunity with potential for expanded usage across multiple participating organizations.