Custodial Services - TOC

The Virginia Department of Transportation is soliciting bids for custodial services at the Salem Traffic Operations Center, a 19,600 square-foot two-story facility in Salem, with bids due October 30, 2026, and a mandatory pre-bid conference on October 20 at 10:00 AM EDT. This solicitation is set-aside for award priority to DSBSD-certified micro and small businesses; all bidders must submit a Small Business Subcontracting Plan unless certified as a small business by the Department of Small Business and Supplier Diversity by bid closing.

The scope covers daily custodial services seven days a week, 365 days per year, requiring 2.5 to 3 hours daily. Services include daily trash removal, floor cleaning, and restroom sanitization; weekly wet mopping, vacuuming, and appliance cleaning; monthly dusting and window cleaning; quarterly high-area cleaning; semi-annual carpet steam cleaning and floor recoating; and annual computer room floor treatments. VDOT supplies toilet tissue, paper towels, soap, trashcan liners, and light bulbs; the contractor bears all other material costs. Personnel, including the owner/signer, supervisor, and at least two cleaning technicians, must pass a fingerprint-based Criminal History Records Check and obtain VDOT identification badges prior to work commencement.

The initial contract term is one year, renewable for four successive one-year periods. Price renewals are subject to a Consumer Price Index cap for the ALL ITEMS category. Bidders must provide five pricing components: an annual price for all specified services billed monthly, a square-footage rate for operations room carpet cleaning, a square-footage rate for general carpet cleaning excluding the operations room, an hourly rate for general cleaning services, and an hourly rate for emergency cleaning services. Required insurance includes workers' compensation meeting statutory requirements, employer's liability coverage of $100,000, commercial general liability of $1 million per occurrence and $2 million aggregate with VDOT named as additional insured, and automobile liability of $1 million combined single limit if applicable. Bids must be submitted electronically via eVA no later than 10:00 AM EDT on October 30, 2026. Attendance at the mandatory pre-bid conference is required for bid eligibility.