Custodial Services – Sheriff Precincts

Dane County, Wisconsin, is seeking a qualified vendor to provide comprehensive custodial services for four Sheriff Precinct locations through Request for Bid #2025-RFB-041, with services to be delivered at Northeast Precinct in DeForest, Law Enforcement Training Center in Waunakee, West Precinct in Verona, and Southeast Precinct in Stoughton. The procurement requires a vendor with minimum two years of commercial cleaning service experience who can provide their own equipment and cleaning supplies, with services including routine cleaning (2-5 times per week), annual carpet shampooing, floor stripping and waxing, and additional services for unoccupied areas. Mandatory site visits are scheduled for October 22, 2025, with proposals due by November 5, 2025, at 2:00 pm through the County's eProcurement Portal. Evaluation criteria include local vendor preferences, with Dane County vendors receiving five points and adjacent county vendors receiving two points. The contract will span five consecutive annual terms from January 1, 2026, through December 31, 2030, with provisions for annual pricing increases and hourly rates for additional services not covered in the standard scope.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, but does emphasize sustainability principles and non-discrimination policies. Vendors must comply with background check requirements and provide appropriate insurance coverage. While no incumbent vendor is explicitly mentioned, the bid requires vendors to ensure all staff are professionally trained in commercial cleaning and capable of maintaining detailed cleaning specifications for various facility spaces, including offices, restrooms, training areas, and high-traffic zones. Though a specific budget range is not disclosed, the contract covers multiple facilities totaling varied square footage with different cleaning frequencies, suggesting a potentially substantial multi-year service contract. The county reserves the right to reject any or all bids and select the proposal that best meets its specifications and needs, with the opportunity for collaborative scheduling and potential negotiation of special equipment, materials, and additional service requirements.