Attachment_C-_Vendor_Conference_Meeting_Schedule-_25031.pdf

This is a Vendor Conference Meeting Schedule document issued by Dane County, Wisconsin, for Request for Bid #2025-RFB-041, which seeks a qualified vendor to provide comprehensive custodial services at four Sheriff Precinct locations. The mandatory site visits are scheduled for October 22, 2025, with visits beginning at 9:00 am at the West Precinct (7555 Old Sauk Road, Verona) and continuing sequentially through the Law Enforcement Center in Waunakee, Northeast Precinct in Windsor, and Southeast Precinct in Stoughton, with each site visit allocated one hour. Vendors are required to attend site visits only for locations where they intend to submit bids. The proposal submission deadline is November 5, 2025, at 2:00 pm through the County's eProcurement Portal. The contract will be awarded for a five-year term spanning January 1, 2026, through December 31, 2030, with provisions for annual pricing adjustments.

The procurement requires vendors to demonstrate a minimum of two years of commercial cleaning service experience and to provide their own equipment and cleaning supplies. Services include routine cleaning two to five times weekly, annual carpet shampooing, floor stripping and waxing, and additional services for unoccupied areas. Evaluation criteria include local vendor preferences, with Dane County vendors receiving five preference points and adjacent county vendors receiving two points. Vendors must comply with background check requirements and maintain appropriate insurance coverage. While no specific budget range or incumbent vendor information is disclosed, the contract encompasses multiple facilities with varying square footage and cleaning frequencies, indicating a substantial multi-year service contract. The County reserves the right to reject any or all bids and to negotiate special equipment, materials, and additional service requirements based on collaborative scheduling discussions.