Custodial Services: Appeal Landfill Administration Building

Calvert County Government's Department of Public Works is requesting quotes for custodial services at the Appeal Landfill Administration Building in Lusby, Maryland, with quotes due July 24, 2026 at 2:30 p.m.

The scope covers routine and deep cleaning of approximately 5,000 gross square feet, including office areas, restrooms, lobby, conference rooms, lunchrooms, and hallways. Routine custodial services shall be performed two days per week (Monday and Thursday, subject to change) between 5:00 p.m. and 6:00 a.m., with floors dried before county workday start. Routine services include trash and recycling removal, vacuuming, sweeping, mopping, restroom sanitation, mirror and fixture cleaning, dusting, entryway cleaning, spot cleaning, and supply replenishment. Semi-annual deep cleaning services (spring and fall, subject to Project Manager approval) encompass tile floor deep cleaning and waxing, carpet shampooing, interior and exterior window cleaning, and deep bathroom sanitation. Contractors must supply all cleaning materials, equipment, and chemicals compliant with OSHA regulations; no overtime compensation will be paid.

Contractors must demonstrate at least three years of experience providing comparable custodial services, provide three commercial business references from the past three years, and possess adequate equipment and qualified personnel. All contractor personnel require background checks before working on county property, with annual recertification required. The county reserves the right to require photo identification badges and uniforms at contractor expense. Contractors must be prepared to fund startup expenses for six to eight weeks.

The contract term is one year from Notice to Proceed, with four optional one-year renewal periods available under the same terms and conditions, automatically renewing unless either party provides ninety days' notice of non-renewal. Quoted prices shall be firm for one year; price adjustments for renewal terms may be considered using the Consumer Price Index (Washington-Arlington-Alexandria, DC-VA-MD-WV) but are capped at the lesser of CPI-U percentage change or three percent and are contingent on county budget availability. Pricing shall be set per cleaning event rather than on a flat monthly basis. Award shall be made to the lowest responsive, responsible bidder. No pre-bid meeting will be held. Quotes must be submitted to Procurement@calvertcountymd.gov with required bid documents including Price Proposal form, Name and Signature Requirements form, References form, Non-Collusion Certificate, Anti-Bribery Affirmation, and Vendor Certification of Independence and Good Standing.