Curve Warning Signs/Steel U-Channel Posts/ Wooden 4x6 posts

The State of Maine Department of Administrative and Financial Services, specifically the Office of State Procurement Services and the Department of Transportation, is seeking quotations for curve warning signs, steel U-channel posts, and wooden 4x6 posts to be delivered across five Maine regions. The solicitation covers approximately 38,190 square feet of regulatory and warning signs, 2,000 steel U-channel posts, and 3,120 wooden 4x6 posts. Quotations are due by March 10, 2025, at 4:00 PM EST, with vendor questions accepted until March 8, 2025. The initial contract period will run from May 19, 2025, to May 18, 2026, with potential extensions through May 18, 2028. The procurement will result in a Master Agreement Contract with FOB destination pricing, including all shipping charges, and deliveries will be made twice to each region (10 total deliveries), with half of the signs delivered in Spring and half in Fall. The state intends to make a single award based on the lowest total bid amount, though no guaranteed purchase quantity is specified. Vendors must maintain firm pricing for at least one year, with any price adjustment requests requiring 60 days notice and manufacturer documentation of cost increases.

The contract allows all State of Maine departments to purchase from the resulting agreement, with the Department of Transportation serving as the primary user. While specific set-aside designations are not explicitly detailed in the provided documents, the procurement is subject to federal contract provisions outlined in the attached Federal Boilerplate, which includes requirements for female (6.9%) and minority participation, Buy America provisions, and various Equal Employment Opportunity (EEO) compliance standards. The contract includes comprehensive federal mandates such as Davis-Bacon Act provisions, non-segregated facilities requirements, and certifications regarding non-collusion and debarment. Payment terms are net 30 upon receipt of an accurate invoice. Although a specific budget range is not provided, the extensive quantity of signs and posts suggests a potentially significant contract value. The procurement documents indicate that the contract will be open to various vendors who can meet the technical specifications and federal compliance requirements outlined in the RFQ and Federal Boilerplate documentation.