Currency counter scanners, purchase and delivery (one-time)

Palm Beach County Board of County Commissioners, funded through a contract with the U.S. Department of Transportation Federal Transit Administration (FTA), issued a Request for Quotation (RFQ) for the purchase and delivery of six (6) currency counter scanner units on a one-time basis. The solicitation specified the procurement of Cummins-Allison Model #JETSCAN iFX i200 or equal units with stringent technical requirements including 99.99% accuracy, capability to process denominations from $1 to $100, an 800-note feeder capacity for brick currency and 700-note capacity for circulated currency, mixed bill processing functionality, processing speeds up to 1,200 bills per minute, integrated counterfeit detection, configurable pockets with 200-bill capacity each, and compatibility with Windows operating systems, USB, RS232, and Ethernet interfaces. Quotations were required to be submitted by February 26, 2020, at 4:00 p.m. Eastern time to Zulma Gasca at the Palm Beach County Purchasing Department, with delivery required within a specified number of calendar days after receipt of order. Pricing was to be quoted as firm, fixed unit prices without escalation clauses, remaining firm for ninety (90) days from submission and throughout any contract term, with delivery on an F.O.B. destination basis to 3201 Electronics Way, West Palm Beach, Florida 33407. Quoters were required to provide factory/manufacturer warranties against defects in materials and workmanship effective upon delivery and acceptance, and the County reserved the right to award on an all-or-none basis to the lowest responsive and responsible quoter.

This solicitation included a non-mandatory 15 percent Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) goal in compliance with the Federal Transit Administration's Disadvantaged Business Enterprise program requirements under Circular 4220.1F. The procurement was subject to federal civil rights and nondiscrimination regulations and various federal procurement standards, with the entire contract funded by federal FTA assistance requiring compliance with all applicable federal regulations and record retention requirements for five (5) years. Additional quantities could be purchased for up to twelve (12) months following the award at the same quoted prices and terms. Payment would be made only upon the County's satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department. While no specific budget range or award value was disclosed in the solicitation documents, the one-time purchase of six units with the option for additional quantities over a twelve-month period represented a potentially significant procurement for qualified vendors capable of meeting the technical specifications and federal compliance requirements.