Cummins Engine/Propulsion System Overhauls and Replacement

The City of Santa Monica is seeking a qualified contractor to provide comprehensive Cummins engine and propulsion system overhaul services for its Fire Department and Department of Transportation (SMDOT) transit buses. The procurement involves in-frame overhaul services for multiple Cummins engine models including diesel (ISM 500, ISL 400, ISX12 500, ISX15 600) and natural gas variants (CG-280 C-Gas Plus, ISL G, ISL G Near-Zero, L9N), as well as complete engine swing installations for up to 58 Gillig coaches. The scope of work includes removal and installation of new or near-zero emissions engines, troubleshooting and repair services for diesel, natural gas, and electric propulsion systems, and field service support. Vendors must demonstrate at least ten years of full-time experience performing in-frame engine overhauls, possess current Cummins factory certification, and maintain a certified Cummins warranty repair facility with Cummins-trained technicians. The bid response deadline is January 8, 2026, at 3:00 p.m. Pacific Time, with questions due by December 29, 2025, and responses to inquiries to be posted by January 2, 2026. Bidders must submit proposals through the City's online vendor portal, with bids remaining firm for 90 days from the opening date.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises, though it does include a Living Wage Ordinance that applies to contracts exceeding $54,200, requiring a minimum wage of $22.50 per hour. Contractors must maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and Workers' Compensation at statutory limits. The successful vendor must obtain a City of Santa Monica Business License and maintain facilities within a 40-mile radius of Santa Monica. Warranty provisions include one year of parts and labor coverage, with L9N engines offering a two-year unlimited mile base warranty and an optional five-year/300,000-mile extended coverage. While specific budget ranges are not explicitly stated, the contract includes a detailed price sheet with unit costs for various engine overhaul and replacement services, labor rates, and parts markup provisions. The City reserves the right to award to separate bidders on individual items and will pay invoices within 30 days of delivery and receipt, with all costs being F.O.B. destination in Santa Monica, California.