Cumberland County Refuse Hauling Services

Cumberland County, Virginia is requesting proposals for refuse hauling and disposal services across three transfer station sites (Madison, Hamilton, and Randolph) under RFP issued August 14, 2026, with proposals due September 11, 2026 by 2:00 p.m. EST and a pre-proposal meeting on August 26, 2026 at 2:00 p.m. in the County Administration basement conference room.

The scope includes hauling and disposal of refuse, processing of recyclable materials, and provision of all necessary equipment—compactors, open-top containers (30 and 40-cubic-yard capacities), tire storage containers, and cardboard containers at each location. The county anticipates annual waste not exceeding 8,000 tons combined, with approximately 50–60% collected at the Madison site. The contractor is responsible for compactor installation at no charge; the county will provide electrical power to a fused disconnect box within 15 feet of equipment locations.

The contract is awarded for an initial 24-month period, continuing month-to-month thereafter, not to exceed 48 months total. During the month-to-month extension, the county may terminate without cause with 30 days' notice. All pricing must be quoted F.O.B. Cumberland County, Virginia, and proposals shall include a detailed fee schedule with a not-to-exceed inflationary adjustment factor.

Insurance requirements include workers' compensation, employer's liability of $1 million, commercial general liability of $1 million combined single limit, automobile liability of $1 million combined single limit, miscellaneous error and omissions of $1 million per occurrence, and umbrella/excess liability of $5 million.

Evaluation criteria include relevant experience with similar projects, key team member qualifications, references from comparable projects, price, service methodology, and proposed contract terms. Proposals must include one original and three copies with original signatures, completed State Corporation Commission forms, insurance documentation, and a minimum of six references demonstrating comparable service experience.