Cultural Resources Library Digitizing Services at Fort Belvoir, VA

Auburn University is requesting proposals for cultural resources library digitizing and document capture support services at Fort Belvoir, Virginia under RFP Belvoir_008_DigitizingRFP2026, with proposals due July 10, 2026 at 10:30 a.m. CDT and questions due July 7, 2026 at 4:45 p.m. CST. The University is committed to supporting Small Business and Small Disadvantaged Business (SB & SDB) suppliers and requires bidders to report on subcontracting participation with these entities throughout the contract duration.

The scope encompasses digitization and document capture services supporting Auburn University's Environment and Natural Resources Division at Fort Belvoir. Deliverables must be shipped to the Forestry and Wildlife Sciences department at Auburn University in Auburn, Alabama. Pricing is F.O.B. Destination, Freight Prepaid and Allowed.

Bidders must provide an E-Verify Memorandum of Understanding if they maintain offices or employees in Alabama, or submit a statement confirming no Alabama presence. All bidders must certify compliance with Alabama state and local sales tax requirements under Act No. 2006-557, confirm they are not debarred or suspended under Federal Acquisition Regulations, and attest to compliance with federal immigration law. The successful supplier must indemnify and hold harmless the University from claims arising from materials, goods, equipment, or services provided, excluding claims caused solely by University negligence.

Proposals will be evaluated based on how well they serve the University's best interest, with the option for oral presentations to a selection committee. The University reserves the right to award in whole or in part, make multiple awards, or reject any proposals. Bidders may file a formal protest within five days of the notice of intent to award. No contract value, term, or incumbent is identified in the source materials.