Cubed Ice For Missouri Department of Corrections

The Missouri Department of Corrections is requesting bids for cubed ice delivery statewide across four geographic regions (Central, Eastern, Western, and Southern) under IFB DOC 0000000065SL, with bids due September 9, 2026 at 2:00 p.m. through MissouriBUYS.

Vendors must supply hard, individual cubed ice in clear polyethylene bags not exceeding 25 pounds per bag, meeting NSF, FDA, and local health department food-grade standards. The Department operates nineteen correctional institutions with approximately 25,500 offenders. Estimated annual quantities are 4,000 bags for Central Region, 1,800 for Western, 2,000 for Eastern, and 1,500 for Southern, though individual institutions will place orders as needed with no minimum order requirements. Delivery must occur within three business days of purchase order receipt, FOB Destination, Freight Prepaid and Allowed. The Department will not pay sales tax or additional freight charges.

One vendor will be selected per region. Pricing must be submitted as a firm fixed unit cost per bag for each region; vendors must also specify maximum percentage increases or decreases for two optional renewal periods calculated against the original contract price. The contract period runs from award through one year, with the Department retaining options to renew for two additional one-year periods.

Preference points are available for American-made products (10 percent), Organizations for the Blind or Sheltered Workshop participation (5–15 points), and Missouri Service-Disabled Veteran Business Enterprises (3 points). Evaluation will prioritize cost, with awards made to the responsive vendor with the highest total cost points per region.

Vendors must achieve "Approved" registration status in MissouriBUYS and satisfy Missouri tax compliance certification, Secretary of State registration, and conflict-of-interest documentation. Vendor questions are due at least ten calendar days prior to bid close.