CTF FY26 Multifunction Printer Lease RFQ ITE001 Repost

The Children's Trust (CT) has issued a Request for Quote (RFQ) #BD-26-1037-2CTF0-CTF00-119561 for the lease of a replacement Multifunction Printer (MFP) under the Statewide Contract ITE001 for Imaging Devices, Supplies and Services in Suffolk County, Massachusetts. The procurement seeks a new high-end color multifunction printer to replace an existing Konica Minolta Bizhub C650i, with specific delivery and installation requirements at 155 Federal St, STE 500, Boston, MA by August 29th, 2025 or earlier. The solicitation covers a maximum 60-month lease term and includes comprehensive requirements for hardware, software, maintenance, and support services. The evaluation will be conducted using a 100-point scoring system, with points allocated across total estimated ownership cost (25 points), MFP quality (20 points), supply and maintenance service plan (15 points), delivery and installation timeline (15 points), technical requirements (0-10 points), and diverse/small business considerations (5 points). Key procurement dates include the RFQ release on August 13th, 2025, a question submission deadline of August 14th, 2025, a bid response deadline of August 20th, 2025, and anticipated notification of the successful bidder by August 25th, 2025.

The RFQ emphasizes preferences for bidders who can demonstrate compatibility with PrinterLogic software and integration capabilities with the agency's Sharepoint file-sharing application. While specific set-aside designations are not explicitly detailed, the procurement includes considerations for diverse and small businesses in its evaluation criteria. Bidders must provide comprehensive pricing, including equipment costs and maintenance options (silver, gold, platinum), with quotes valid for 90 days. The solicitation prioritizes technical support accessibility, issue resolution, and data security throughout the lease period. Although a specific budget range is not disclosed, the procurement requires vendors to submit detailed pricing information for a high-end color multifunction printer lease. The Children's Trust seeks the best value solution that meets their technical requirements, with an emphasis on comprehensive service and technical integration capabilities. Potential bidders should be prepared to demonstrate their ability to meet the agency's specific technological and service requirements within the prescribed evaluation framework.